Job Purpose: To guide and manage daily office functions and activities through the application of standard efficient office management practices.
Description: Productivity in our office is hindered because our Executive Director and our Administrative Assistants are continually called upon to handle routine office tasks such as filing, bill paying, bookkeeping, correspondence, and so forth while also trying to develop and manage programs and raise funds! We need more office help beyond our existing Office Manager. Our Office Assistant will help improve and maintain the office infrastructure to support the activities of the others who work here. This is a chance to help accelerate the progress of a dynamic and growing nonprofit enterprise. You will be joining a dynamic and innovative team on a mission to create a unique media organization with worldwide influence. Your help here will have a direct impact on ALI's productivity and ability to pursue its public mission. And the experience you gain will be directly transferable to other office positions you may seek in the future.
Key Responsibilities: Filing, bill paying, bookkeeping, correspondence, answering the phone, scheduling, data management, research, and special assignments as needed.
Background: Archaeological Legacy Institute is a tax-exempt nonprofit organization based in Eugene. Our streaming-media Web site, The Archaeology Channel (www.archaeologychannel.org), has become the world’s most popular Web site relating to archaeology and the human cultural heritage, with annual traffic of more than one million page views. ALI also produces The Archaeology Channel International Film and Video Festival, an annual cultural event in downtown Eugene. We currently work out of a home office and are looking to move into commercial office space. ALI has numerous opportunities for unlimited growth as an Internet media and public outreach organization and needs to expand its volunteer work force in order to take advantage of these opportunities. Some of our volunteers may become our employees, depending upon their productivity and effectiveness.
We do prefer people who have interest and some experience in office management. The more experience in office work the better. A mature person looking to apply experience to make a difference and excited about our innovative programs would be ideal. We will train you in the day-to-day tasks so that you can take them on yourself with confidence.