Employer User Policy

University Career Center Non-Discrimination Policy

The University Career Center and Mohr Career Services, Lundquist College of Business expect all employers and their representatives to abide by federal and state employment laws and to honor the University of Oregon’s commitment to equal opportunity, affirmative action, and nondiscrimination in their recruiting and hiring practices.

Events and On-Campus Interviews

Arrangements for interviews and events to take into consideration:

• The number of students who are likely to be interested in talking with the prospective employer;
• Any exhibitions which the prospective employer desires to display;
• Whether or not the prospective employer desires to have a group meeting of interested students which is to be followed by individual interviews, or whether individual interviews are to be arranged; and
• Approved university procedures for use of its facilities.

Registration

The University Career Center reserves the right to decline participation based on space availability or industry representation. Payment for event registration is due upon receipt of your registration confirmation.

Payment and Refund Policy for Fairs and Events

Employer Payment Requirements: Employers will receive an email “receipt of registration/reservation” message with an invoice upon event registration approval. Payments must be received no later than 10 business days prior to the date of the fair or event in order to hold your reservation. We accept VISA, MasterCard, Discover, and checks (submission of the registration form by an employer is considered a reservation and agreement to this Payment and Refund Policy). Registering for any University of Oregon career fair or event is agreement to payment of full fair or event costs. Once payment has been received prior to the 10th business day before the fair or event, you will receive a confirmation email with a receipt attached. NOTE: Your attendance at the fair is not confirmed until you receive the confirmation email and receipt for full payment, and all registration requests are subject to our employer user policy.

Government agencies and/or nonprofit organizations with payment restrictions are exempt from the requirement to pay prior to the event. Payment must be made no later than 30 days after the event.

Full Refund Requirements: For a full refund of registration fees, we must receive notification of your cancellation in writing via email to jobs@uoregon.edu. This must be received no later than 10 business days prior to the fair or event for which you registered in order to receive your refund.

No Shows: Once your company or organization registers and is confirmed but does not attend the career fair and has not given a written cancellation notice at least 10 business days prior to the fair, no refund will be issued.

Parking

Parking on the UO campus is limited. For this reason, only one parking space will be included with each company registration for University Career Center career fairs and events. If needed, a second parking space can be purchased with your registration. For evening events, most metered parking spaces on University Street and some other areas around campus are free after 6:00 p.m. You may be required to pay a meter for the short time between parking and the start of your event. We apologize for any inconvenience and appreciate your cooperation. The University Career Center is not responsible for costs associated with parking tickets or towing fees.

Job Posting Policies

The University Career Center offers our services to all legitimate employing organizations. Employers who wish to recruit UO students and alumni through job postings, events, presentations, or interviews are expected to interact with students, alumni, and staff in a professional and ethical manner. The following guidelines outline the expectations we set forth for anyone wishing to recruit UO students and alumni through the use of our services.

To recruit for employment, employers must abide by the National Association of Colleges and Employers (NACE) Principles for Professional Practice and the Equal Employment Opportunity Commission (EEOC) guidelines for Prohibited Employment Policies and Practices Overview. We recommend employers be familiar with NACE and EEOC standards prior to posting positions in Handshake or participating in UO recruiting events.

The University Career Center reserves the right to decline to post any job or internship opportunity based on industry representation and student interest.

Legal and Ethical Restrictions

The University Career Center reserves the right to refuse service to employers due to any of the following: dishonesty; breach of confidentiality; fraud; misrepresentation; abuse or other harassment of University of Oregon students, alumni or staff; or any other violation of university rules and regulations, local, state or federal laws, including minimum wage laws. Additionally, employers not eligible to utilize University Career Center services include:

• Employers who request personal data (e.g., Social Security number, bank account information) at the time of application.
• Employers who misrepresent their organization by providing false information or omitting critical information.
• Employers who violate equal employment opportunity and affirmative action principles as set forth by the University of Oregon and NACE. Employers are expected to provide reasonable accommodations upon request.
  • Prohibited Discrimination and Retaliation

Handshake Employer Requests – Minimum Requirements

Employer requests to connect on Handshake must demonstrate all of the following minimum requirements:

• A complete contact name (first and last)
• A well-written company description
• A verifiable and complete business street address; a private or personal residence or PO box is insufficient
• A dedicated company website that matches the company name and is functional (Facebook, LinkedIn, Twitter, or Instagram company pages are not sufficient)
• A business license from the state in which your company operates their business, or proof of registration as a nonprofit organization

In addition to the above-listed requirements, your company may be subject to additional requirements; please review the following information to see if any additional factors apply to your business or recruitment on Handshake.

Cannabis Industry Employers

Although cannabis is legal under certain conditions in the state of Oregon, it is not legal under federal law. As a recipient of federal funds, the University of Oregon must comply with the Drug-Free Schools and Communities Act 1989 and the Drug-Free Workplace Act 1988. These laws require the UO to maintain and enforce policies prohibiting the illegal use, possession, and distribution of drugs as defined by federal law.

To ensure compliance with federal law and in keeping with the University of Oregon’s Drug-free Workplace policy, the University Career Center will not accept requests from cannabis-industry employers to connect with our students through Handshake, nor will we post internship or work opportunities at companies that may possess or come into contact with cannabis products.

Network Marketing and Similar Organizations

These organizations are not eligible to participate in on-campus recruiting or events, or to post jobs with the University Career Center. The University Career Center considers organizations that engage in any of the following to be Network Marketing Organizations:

• Sponsoring or hiring an individual to set up their own business for the purpose of selling products or services and/or recruiting other individuals to set up their own business.
• Requiring an initial cash or capital investment, account balance or similar fiscal requirements from this individual, with the organization itself serving as an umbrella or parent corporation. The initial investment may include but is not limited to such things as direct payment of a fixed fee, payment to attend an orientation or training session, and/or purchase of a starter kit.

Start-ups

The University Career Center has established these criteria for identifying appropriate entrepreneurial employment opportunities for promotion through its services. Start-ups must have progressed sufficiently in their business development process so that they can:

• Provide a company name, business address, website, and email address, and identify a principal as the key contact.
• Confirm that they have obtained the necessary business licenses and Tax IDs as well as sufficient funding, including identifying their funding model and investors, if requested.
• Offer positions for pay, not just for equity; pay must meet state minimum wage expectations.
• Provide clearly defined organization and position descriptions in Handshake.

Commission

Employers using the University Career Center’s services must offer regular/base salaries for positions. Employers offering solely commission-based positions may not post job listings with the University Career Center.

Unpaid Internships

The University Career Center follows NACE’s guidelines on unpaid internships.

Employers posting internships in Handshake should review the U.S. Department of Labor's Wage and Hour Division guidelines on compensation. The DOL website provides information on whether workers are considered unpaid interns or paid employees under the Fair Labor Standards Act (FLSA). It is expected that employers who post internships are in compliance with these criteria.

Fees Charged to Candidates

Employers that require students or alumni to purchase a franchise, purchase supplies, pay for training or orientation, invest or pay a start-up or application/access fee as a condition of employment, will not be allowed access to any University Career Center services.

Third-Party Employers

Representatives may recruit or post opportunities through the University Career Center under the following conditions:

• No fee is charged to the student or applicant.
• Third-party recruiters sourcing candidates for internal positions at their own organizations.

If you have questions regarding this policy, please contact the University Career Center.